Important Information

Click a heading below to expand/collapse information

 

Dual Enrollment at UT Martin

Dual enrollment courses offer students the opportunity to earn college level coursework while completing requirements for high school graduation. Students enrolled in the UT Martin Dual Enrollment Program are considered college students subject to the rules, regulations, and policies of the University. Dual enrollment courses are conducted at a university level appropriate for traditional students with academic rigor and expectations appropriate for the instructional level. All dual enrollment courses are taught by either a UT Martin full-time or adjunct instructor.

 

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) of 1974 is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he/she reaches the age of 18 or attends a school beyond the high school level. In other words, while the rights under FERPA belong to the parents with respect to high school records, they belong to the student with respect to postsecondary records. For more information, please visit: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html.

 

UT Martin Dual Enrollment Program Eligibility

To be eligible the student must be:
A junior or senior in high school AND
Have a cumulative 3.0 unweighted high school GPA AND
Have counselor approval AND
Have parent/guardian approval
Homeschooled students must also have a minimum ACT Composite score of 21.

 

Dual Enrollment Program Consent Form

All students participating in the UT Martin Dual Enrollment Program must submit a completed Dual Enrollment Program Consent Form before the first day of class of the first term of enrollment. Only one form is required for each student for the duration of enrollment in the program. Please note all highlighted fields must be completed, at least one parent name is required to be listed in the “Student Authorization to Disclose Academic Information” section, and both student and parent are required to sign the form (electronic signatures will not be accepted). Forms can be scanned and emailed to dualenrollment@utm.edu.

 

Tennessee Dual Enrollment Grant

The Tennessee Dual Enrollment Grant (TN DEG) is funded by the Tennessee Lottery and administered by the Tennessee Student Assistance Corporation (TSAC). The program provides opportunities for students to begin working toward a college degree while still pursuing a high school diploma. For more information, including eligibility requirements, please visit: https://www.tn.gov/collegepays/money-for-college/tn-education-lottery-programs/dual-enrollment-grant.html.

 

Students interested in using the TN DEG to assist with payment of tuition must submit a Tennessee Dual Enrollment Grant Application for the academic year by the deadline for the term of enrollment. The deadline for fall applications is September 15th; spring is February 1st; summer is May 15th. One application is submitted for the academic year generating applications for all three terms. Eligible students can use two grants per term for lower division (100/200 level courses) postsecondary degree-seeking courses. Please note the student must be a Tennessee resident for one year prior to enrollment in order to be considered eligible for this grant.

 

If the student is using TN DEG #5 thru #8 for the upcoming term, they will need to complete a Tennessee Dual Enrollment Program Additional Courses Acknowledgement form. Forms can be scanned and emailed to dualenrollment@utm.edu.

 

UTM Dual Advantage Scholarship

The UTM Dual Advantage Scholarship (UTM DAS) is internally funded by UT Martin. This scholarship works in conjunction with the Tennessee Dual Enrollment Grant (i.e., the student must use a TN DEG in order to use a UTM DAS). If the student is eligible for the TN DEG, they are automatically eligible for the UTM DAS (no additional application). Eligible students can use up to four scholarships, with a maximum of two scholarships per term. Please note out-of-state students eligible for the UT Martin Dual Enrollment Program are eligible for this scholarship. For more information on this scholarship, please contact the Dual Enrollment Office.

 

UT Martin Dual Enrollment Application

The UT Martin Dual Enrollment Application is submitted before each semester. Please refer to the “Important Dates” tab for information on application dates for the upcoming term. The application does have a “Course Information” section which is required, so the student will need to know which course(s) they plan to take before submitting the application. If the course the student is interested in taking is not listed as an option in the application, please contact the Dual Enrollment Coordinator. The application is routed to the high school counselor (or homeschool association) who is responsible for completing the counselor portion, electronically attaching a final high school transcript from the prior academic year, and submitting it to UT Martin. The application is then routed to the Dual Enrollment Office for processing, which generally takes 3-5 days. Once the application is complete, the student will receive a “Ready to Register” email notification providing login information and registration instructions.

 

UT Martin Consortium Agreement

The UT Martin Consortium Agreement is an online form within the UT Martin Dual Enrollment Application. This form is required to be completed only by those students who listed UT Martin on their Tennessee Dual Enrollment Grant Application for the term AND plan to take a second dual enrollment course with another institution during the same term (UT Martin is the “Home” institution; the other institution is the “Host” institution). When the UT Martin Consortium Agreement is submitted, it routes to the Dual Enrollment Coordinator for processing. When the form is complete, UT Martin forwards TN DEG funds for the second dual enrollment course directly to the host institution to be applied to the student’s account.

 

If the student listed another institution on their TN DEG Application for the term and is also taking a course with UT Martin, they will need to complete a consortium agreement for the listed institution.

 

My UTMartin Portal

Default username and password are as follows:

Username: First 3 letters of first name, middle initial, first 4 letters of last name (johdsmit)

Password: First 3 letters of birth month (first letter Capitalized) followed by the “#” sign, 4 digits of the birth year followed by the “#” sign, last 4 digits of the social security number

(Aug#2001#1234)

 

To login:

Go to www.utm.edu

Click on “My UTMartin”

Enter your username and password

Click on “Sign In”

 

Students unable to login to their My UTMartin portal at any time will need to contact the UT Martin Help Desk at (731) 881-7900 for assistance.

 

Registration

Dual enrollment students must register for dual enrollment course sections, as dual enrollment tuition is less than regular tuition. The Tennessee Dual Enrollment Grant and the UTM Advantage Scholarship will only cover dual enrollment tuition.

 

To register for a course(s):

Login to My UTMartin Portal

Click on “Banner Self-Service”

Click on “Students”

Click on “Registration”

Click on “Add/Drop Classes”

Select the term, then click on “Submit”

Enter the dual enrollment course number(s) in the box(es) at the bottom of the page.

Click on “Submit”

 

If a student is interested in taking a 3rd course in any given term, they must first receive approval. If approved, the student would be responsible for tuition for the 3rd course. Please contact the Dual Enrollment Coordinator to request a 3rd course.

 

Required Course Materials

Dual enrollment students are responsible for purchasing or renting required course materials. Required course materials are listed on the UT Martin Official Bookstore website, which is located at http://utm.bncollege.com. Click on “Textbooks”, then on “Find Textbooks”. Select the department from the drop down menu, the course from the drop down menu, and the section from the drop down menu. Click on “Find Materials for 1 Course”.

 

Canvas (Online Platform)

To access Canvas:

Login to My UTMartin Portal

Click on “Canvas”

 

Students unable to login to Canvas at any time will need to contact the UT Martin Help Desk at (731) 881-7900 for assistance.

 

Account Not Confirmed

Confirmation has to do with the student account balance and does not affect the student’s ability to begin their course(s) on the first day of class. An account is not confirmed until it is either paid in full or manually confirmed. The Dual Enrollment Office has until 5 pm on the last purge date to post all Tennessee Dual Enrollment Grants and UTM Dual Advantage Scholarships to student accounts or confirm those accounts expecting payment at a later date from another institution. As long as the student is eligible, parents/students can disregard the “Not Confirmed” status on the student account.

 

UT Martin Billing Statements

Tuition is assessed to a student’s account when they register for a course. The Bursar's Office sends statements each month for any student who has a balance on their account. Each statement does state (bottom left), “Please disregard amount due, if: -- You have financial aid awarded to cover charges.” The Bursar’s Office has no way of knowing which students are expecting financial aid and which are not, so statements are sent each month for any student with an account balance. All grants/scholarships must be posted no later than 5 pm on the last purge date for the term. As long as the student is eligible, parents/students can disregard any billing statement(s) they may receive.

 

For students taking two courses with two different institutions during the same term, and the student listed an institution other than UT Martin on their TN DEG Application for the term, the UTM DAS will be posted to the student’s account no later than 5 pm on the last purge date; however, these students will have a balance on their account for the amount of their TN DEG until grant funds are received from the listed institution. The Dual Enrollment Office cannot post grant funds to student accounts until they have been received from the listed institution.

 

Eligibility Verification for Entitlements Act

As required by the Eligibility Verification for Entitlements Act (EVEA), any student turning 18 during the term of enrollment will need to submit a copy of their valid driver’s license, official birth certificate, or valid passport, as proof of citizenship required by the State of Tennessee for anyone receiving financial aid (i.e., the Tennessee Dual Enrollment Grant). For more information, please visit: https://www.utm.edu/departments/admissions/evea.php. Documentation can be emailed to dualenrollment@utm.edu.

 

Students with Disabilities

Dual enrollment students with an Individualized Education Program (IEP) need to contact the Office of Disability Services directly at (731) 881-7605. This office develops and implements services for students with disabilities that allow for equal access to higher education.

 

Online Payments

To make a payment:

Login to My UTMartin Portal

Click on “Touchnet”

Click on “Make Payment”

Follow the prompts to make a payment

 

Fee Waivers

UT System Employees, Tennessee Board of Regents Employees, Tennessee State Employees, and Tennessee (Public) School Employees are eligible for fee waiver discounts. The employee is responsible for obtaining a fee waiver from their employer, completing the form, and submitting it to UT Martin. Fee waivers are term specific and must be submitted before each term. They are applied to the student account before the Tennessee Dual Enrollment Grant and UTM Dual Advantage Scholarship. Forms can be scanned and emailed to the Dual Enrollment Coordinator.

 

UT Martin Help Desk

Students unable to login to their My UTMartin Portal or Canvas at any time will need to contact the UT Martin Help Desk at (731) 881-7900 for assistance with username and/or password reset.

 

Dropping a Course

Dual enrollment students can drop a course in accordance with the drop policies established by the Office of Academic Records for the term. Please refer to the “Important Dates” tab for information on drop dates for the term. Tuition refunds are in accordance with refunding policies established by the Bursar’s Office for the term. Dual enrollment students are required to pay a $50 dual enrollment drop fee per course before they will be dropped from a course.

 

Students requesting to drop a course need to contact the Dual Enrollment Office. Dual enrollment staff will apply the drop fee to the student account. The student will be required to either sign a Drop Form prepared by the Dual Enrollment Office OR send an email which includes all information on the Drop Form to the Dual Enrollment Office. For more information, please contact the Dual Enrollment Office.

 

UT Martin Credit Transferability

If the student plans to enroll at an institution other than UT Martin, it is the student’s responsibility to check with the institution regarding transferability of UT Martin coursework. To view the UT Martin Transfer Equivalency Tables, please visit: http://utm.edu/departments/registrar/transfers_bb.php. If the student plans to transfer UT Martin credit to another institution, they will need to submit a transcript request.

 

Transcript Requests

Dual Enrollment students must request UT Martin official transcripts in the same manner as traditional students. There is a $5 charge for each request. Transcripts can be requested by any of the following methods:

 

Appear in person at the Office of Academic Records and complete a Transcript Request Form. If there are no holds on the student account or no balance due, the student must go to the Bursar’s Office to pay the transcript fee.

 

Mail a Transcript Request Form with a check or money order to the Office of Academic Records, UT Martin, 103 Administration Building, 538 University Street, Martin, TN 38238.

 

Go to www.getmytranscript.com and request a transcript online.

 

Remind

Sign up to receive important informational updates regarding the UTM Dual Enrollment Program using the Remind notification system. For smartphone users, open the web browser and go to “rmd.at/utmde”. Follow the instructions to sign up for Remind. To receive text notifications, text “@utmde” to the number “81010”.

 

Social Media

Follow “UT Martin Dual Enrollment” on Facebook and “utmartin_dualenrollment” on Instagram.

 

Apply Now

Discover UT Martin Dual Enrollment!

Apply Now!

 

Request a Student ID Card

Request an ID Card with our online request form.

Click Here >